Goto Section: 42.4 | 42.6 | Table of Contents
Revised as of October 1, 2010
Goto Year:2009 |
§ 42.5 Preparation and preservation of reproductions of original records.
(a) Each carrier may use a retention medium of its choice to preserve
records in lieu of original records, provided that they observe the
requirements of paragraphs (b) and (c) of this section.
(b) A paper or microfilm record need not be created to satisfy the
requirements of this part if the record is initially prepared in
machine-readable medium such as punched cards, magnetic tapes, and
disks. Each record kept in a machine-readable medium shall be
accompanied by a statement clearly indicating the type of data included
in the record and certifying that the information contained in it has
been accurately duplicated. This statement shall be executed by a
person duplicating the records. The records shall be indexed and
retained in such a manner that they are easily accessible, and the
carrier shall have the facilities available to locate, identify and
reproduce the records in readable form without loss of clarity.
(c) Records may be retained on microfilm provided they meet the
requirements of the Federal Business Records Act (28 U.S.C. 1732).
Goto Section: 42.4 | 42.6
Goto Year: 2009 |
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