§  73.3526   Online public inspection file of commercial stations.

   Link to an amendment published at  85 FR 36794 , June 18, 2020.

   (a) Responsibility to maintain a file. The following shall maintain for
   public inspection a file containing the material set forth in this
   section.

   (1) Applicants for a construction permit for a new station in the
   commercial broadcast services shall maintain a public inspection file
   containing the material, relating to that station, described in
   paragraphs (e)(2) and (e)(10) of this section. A separate file shall be
   maintained for each station for which an application is pending. If the
   application is granted, paragraph (a)(2) of this section shall apply.

   (2) Every permittee or licensee of an AM, FM, TV or Class A TV station
   in the commercial broadcast services shall maintain a public inspection
   file containing the material, relating to that station, described in
   paragraphs (e)(1) through (e)(10) and paragraph (e)(13) of this
   section. In addition, every permittee or licensee of a commercial TV or
   Class A TV station shall maintain for public inspection a file
   containing material, relating to that station, described in paragraphs
   (e)(11) and (e)(15) of this section, and every permittee or licensee of
   a commercial AM or FM station shall maintain for public inspection a
   file containing the material, relating to that station, described in
   paragraphs (e)(12) and (e)(14) of this section. A separate file shall
   be maintained for each station for which an authorization is
   outstanding, and the file shall be maintained so long as an
   authorization to operate the station is outstanding.

   (b) Location of the file. The public inspection file shall be located
   as follows:

   (1) An applicant for a new station or change of community shall
   maintain its file at an accessible place in the proposed community of
   license.

   (2)(i) A television or radio station licensee or applicant shall place
   the contents required by paragraph (e) of this section of its public
   inspection file in the online public file hosted by the Commission.

   (ii) A station must provide a link to the public inspection file hosted
   on the Commission's website from the home page of its own website, if
   the station has a website, and provide contact information on its
   website for a station representative that can assist any person with
   disabilities with issues related to the content of the public files. A
   station also is required to include in the online public file the
   station's address and telephone number, and the email address of the
   station's designated contact for questions about the public file.

   (3) The Commission will automatically link the following items to the
   electronic version of all licensee and applicant public inspection
   files, to the extent that the Commission has these items
   electronically: authorizations, applications, contour maps; ownership
   reports and related materials; portions of the Equal Employment
   Opportunity file held by the Commission; "The Public and Broadcasting";
   Letters of Inquiry and other investigative information requests from
   the Commission, unless otherwise directed by the inquiry itself;
   Children's television programming reports; and DTV transition education
   reports. In the event that the online public file does not reflect such
   required information, the licensee will be responsible for posting such
   material.

   (c) Access to material in the file. For any applicant described in
   paragraph (b)(1) of this section that does not include all material
   described in paragraph (e) of this section in the online public file
   hosted by the Commission, the portion of the file that is not included
   in the online public file shall be available for public inspection at
   any time during regular business hours at an accessible place in the
   community of license. The applicant must provide information regarding
   the location of the file, or the applicable portion of the file, within
   one business day of a request for such information. All or part of the
   file may be maintained in a computer database, as long as a computer
   terminal is made available, at the location of the file, to members of
   the public who wish to review the file. Material in the public
   inspection file shall be made available for printing or machine
   reproduction upon request made in person. The applicant may specify the
   location for printing or reproduction, require the requesting party to
   pay the reasonable cost thereof, and may require guarantee of payment
   in advance (e.g., by requiring a deposit, obtaining credit card
   information, or any other reasonable method). Requests for copies shall
   be fulfilled within a reasonable period of time, which generally should
   not exceed 7 days.

   (d) Responsibility in case of assignment or transfer. (1) In cases
   involving applications for consent to assignment of broadcast station
   construction permits or licenses, with respect to which public notice
   is required to be given under the provisions of § 73.3580 or § 73.3594,
   the file mentioned in paragraph (a) of this section shall be maintained
   by the assignor. If the assignment is consented to by the FCC and
   consummated, the assignee shall maintain the file commencing with the
   date on which notice of the consummation of the assignment is filed
   with the FCC. The assignee shall retain public file documents obtained
   from the assignor for the period required under these rules.

   (2) In cases involving applications for consent to transfer of control
   of a permittee or licensee of a broadcast station, the file mentioned
   in paragraph (a) of this section shall be maintained by the permittee
   or licensee.

   (e) Contents of the file. The material to be retained in the public
   inspection file is as follows:

   (1) Authorization. A copy of the current FCC authorization to construct
   or operate the station, as well as any other documents necessary to
   reflect any modifications thereto or any conditions that the FCC has
   placed on the authorization. These materials shall be retained until
   replaced by a new authorization, at which time a copy of the new
   authorization and any related materials shall be placed in the file.

   (2) Applications and related materials. A copy of any application
   tendered for filing with the FCC, together with all related material,
   and copies of Initial Decisions and Final Decisions in hearing cases
   pertaining thereto. If petitions to deny are filed against the
   application and have been served on the applicant, a statement that
   such a petition has been filed shall be maintained in the file together
   with the name and address of the party filing the petition.
   Applications shall be retained in the public inspection file until
   final action has been taken on the application, except that
   applications for a new construction permit granted pursuant to a waiver
   showing and applications for assignment or transfer of license granted
   pursuant to a waiver showing shall be retained for as long as the
   waiver is in effect. In addition, license renewal applications granted
   on a short-term basis shall be retained until final action has been
   taken on the license renewal application filed immediately following
   the shortened license term.

   (3)(i) Citizen agreements. A copy of every written citizen agreement.
   These agreements shall be retained for the term of the agreement,
   including any renewal or extension thereof.

   (ii) For purposes of this section, a citizen agreement is a written
   agreement between a broadcast applicant, permittee, or licensee, and
   one or more citizens or citizen groups, entered for primarily
   noncommercial purposes. This definition includes those agreements that
   deal with goals or proposed practices directly or indirectly affecting
   station operations in the public interest, in areas such as--but not
   limited to--programming and employment. It excludes common commercial
   agreements such as advertising contracts; union, employment, and
   personal services contracts; network affiliation, syndication, program
   supply contracts, etc. However, the mere inclusion of commercial terms
   in a primarily noncommercial agreement--such as a provision for payment
   of fees for future services of the citizen-parties (see "Report and
   Order," Docket 19518, 57 FCC 2d 494 (1976))--would not cause the
   agreement to be considered commercial for purposes of this section.

   (4) Contour maps. A copy of any service contour maps, submitted with
   any application tendered for filing with the FCC, together with any
   other information in the application showing service contours and/or
   transmitter location (State, county, city, street address, or other
   identifying information). These documents shall be retained for as long
   as they reflect current, accurate information regarding the station.

   (5) Ownership reports and related materials. A copy of the most recent,
   complete ownership report filed with the FCC for the station, together
   with any statements filed with the FCC certifying that the current
   report is accurate, and together with all related material. These
   materials shall be retained until a new, complete ownership report is
   filed with the FCC, at which time a copy of the new report and any
   related materials shall be placed in the file. The permittee or
   licensee must retain in the public file either a copy of the station
   documents listed in § 73.3613(a) through (c) or an up-to-date list of
   such documents. If the permittee or licensee elects to maintain an
   up-to-date list of such documents, the list must include all the
   information that the permittee or licensee is required to provide on
   ownership reports for each document, including, but not limited to, a
   description of the document, the parties to the document, the month and
   year of execution, the month and year of expiration, and the document
   type (e.g., network affiliation agreement, articles of incorporation,
   bylaws, management consultant agreement with independent contractor).
   Regardless of which of these two options the permittee or licensee
   chooses, it must update the inventory of § 73.3613 documents in the
   public file to reflect newly executed § 73.3613 documents, amendments,
   supplements, and cancellations within 30 days of execution thereof.
   Licensees and permittees that choose to retain a list of § 73.3613
   documents must provide a copy of any § 73.3613 document(s) to requesting
   parties within 7 days. In maintaining copies of such documents in the
   public file or providing copies upon request, confidential or
   proprietary information may be redacted where appropriate.

   (6) Political file. Such records as are required by § 73.1943 to be kept
   concerning broadcasts by candidates for public office. These records
   shall be retained for the period specified in § 73.1943 (2 years).

   (7) Equal Employment Opportunity file. Such information as is required
   by § 73.2080 to be kept in the public inspection file. These materials
   shall be retained until final action has been taken on the station's
   next license renewal application.

   (8) The public and broadcasting. At all times, a copy of the most
   recent version of the manual entitled "The Public and Broadcasting."

   (9) [Reserved]

   (10) Material relating to FCC investigation or complaint. Material
   having a substantial bearing on a matter which is the subject of an FCC
   investigation or complaint to the FCC of which the applicant,
   permittee, or licensee has been advised. This material shall be
   retained until the applicant, permittee, or licensee is notified in
   writing that the material may be discarded.

   (11)(i) TV issues/programs lists. For commercial TV and Class A
   broadcast stations, every three months a list of programs that have
   provided the station's most significant treatment of community issues
   during the preceding three month period. The list for each calendar
   quarter is to be filed by the tenth day of the succeeding calendar
   quarter (e.g., January 10 for the quarter October--December, April 10
   for the quarter January--March, etc.) The list shall include a brief
   narrative describing what issues were given significant treatment and
   the programming that provided this treatment. The description of the
   programs shall include, but shall not be limited to, the time, date,
   duration, and title of each program in which the issue was treated. The
   lists described in this paragraph shall be retained in the public
   inspection file until final action has been taken on the station's next
   license renewal application.

   (ii) Records concerning commercial limits. For commercial TV and Class
   A TV broadcast stations, records sufficient to permit substantiation of
   the station's certification, in its license renewal application, of
   compliance with the commercial limits on children's programming
   established in 47 U.S.C. 303a and § 73.670. The records for each
   calendar year must be filed by the thirtieth day of the succeeding
   calendar year. These records shall be retained until final action has
   been taken on the station's next license renewal application.

   (iii) Children's television programming reports. For commercial TV
   broadcast stations on an annual basis, a completed Children's
   Television Programming Report ("Report"), on FCC Form 2100 Schedule H,
   reflecting efforts made by the licensee during the preceding year to
   serve the educational and informational needs of children. The Report
   is to be electronically filed with the Commission by the thirtieth (30)
   day of the succeeding calendar year. A copy of the Report will also be
   linked to the station's online public inspection file by the FCC. The
   Report shall identify the licensee's educational and informational
   programming efforts, including programs aired by the station that are
   specifically designed to serve the educational and informational needs
   of children. The Report shall include the name of the individual at the
   station responsible for collecting comments on the station's compliance
   with the Children's Television Act, and it shall be separated from
   other materials in the public inspection file. These Reports shall be
   retained in the public inspection file until final action has been
   taken on the station's next license renewal application.

   (12) Radio issues/programs lists. For commercial AM and FM broadcast
   stations, every three months a list of programs that have provided the
   station's most significant treatment of community issues during the
   preceding three month period. The list for each calendar quarter is to
   be filed by the tenth day of the succeeding calendar quarter (e.g.,
   January 10 for the quarter October--December, April 10 for the quarter
   January--March, etc.). The list shall include a brief narrative
   describing what issues were given significant treatment and the
   programming that provided this treatment. The description of the
   programs shall include, but shall not be limited to, the time, date,
   duration, and title of each program in which the issue was treated. The
   lists described in this paragraph shall be retained in the public
   inspection file until final action has been taken on the station's next
   license renewal application.

   (13) Local public notice announcements. Each applicant for renewal of
   license shall, within 7 days of the last day of broadcast of the local
   public notice of filing announcements required pursuant to § 73.3580(h),
   place in the station's local public inspection file a statement
   certifying compliance with this requirement. The dates and times that
   the pre-filing and post-filing notices were broadcast and the text
   thereof shall be made part of the certifying statement. The certifying
   statement shall be retained in the public file for the period specified
   in § 73.3580 (for as long as the application to which it refers).

   (14) Radio and television time brokerage agreements. For commercial
   radio and television stations, a copy of every agreement or contract
   involving time brokerage of the licensee's station or of another
   station by the licensee, whether the agreement involves stations in the
   same markets or in differing markets, with confidential or proprietary
   information redacted where appropriate. These agreements shall be
   placed in the public file within 30 days of execution and retained in
   the file as long as the contract or agreement is in force.

   (15) Must-carry or retransmission consent election. Statements of a
   commercial television or Class A television station's election with
   respect to either must-carry or re-transmission consent, as defined in
   § § 76.64 and 76.1608 of this chapter. These records shall be retained
   for the duration of the three year election period to which the
   statement applies. Commercial television stations shall, no later than
   July 31, 2020, provide an up-to-date email address and phone number for
   carriage-related questions and respond as soon as is reasonably
   possible to messages or calls from multichannel video programming
   distributors (MVPDs). Each commercial television station is responsible
   for the continuing accuracy and completeness of the information
   furnished.

   (16) Radio and television joint sales agreements. For commercial radio
   and commercial television stations, a copy of agreement for the joint
   sale of advertising time involving the station, whether the agreement
   involves stations in the same markets or in differing markets, with
   confidential or proprietary information redacted where appropriate.
   These agreements shall be placed in the public file within 30 days of
   execution and retained in the file as long as the contract or agreement
   is in force.

   (17) Class A TV continuing eligibility. Documentation sufficient to
   demonstrate that the Class A television station is continuing to meet
   the eligibility requirements set forth at § 73.6001.

   (18) Shared service agreements. For commercial television stations, a
   copy of every Shared Service Agreement for the station (with the
   substance of oral agreements reported in writing), regardless of
   whether the agreement involves commercial television stations in the
   same market or in different markets, with confidential or proprietary
   information redacted where appropriate. For purposes of this paragraph,
   a Shared Service Agreement is any agreement or series of agreements in
   which:

   (1) A station provides any station-related services, including, but not
   limited to, administrative, technical, sales, and/or programming
   support, to a station that is not directly or indirectly under common
   de jure control permitted under the Commission's regulations; or

   (2) Stations that are not directly or indirectly under common de jure
   control permitted under the Commission's regulations collaborate to
   provide or enable the provision of station-related services, including,
   but not limited to, administrative, technical, sales, and/or
   programming support, to one or more of the collaborating stations. For
   purposes of this paragraph, the term "station" includes the licensee,
   including any subsidiaries and affiliates, and any other individual or
   entity with an attributable interest in the station.

   (f)(1) For purposes of this section, action taken on an application
   tendered with the FCC becomes final when that action is no longer
   subject to reconsideration, review, or appeal either at the FCC or in
   the courts.

   (2) For purposes of this section, the term "all related material"
   includes all exhibits, letters, and other documents tendered for filing
   with the FCC as part of an application, report, or other document, all
   amendments to the application, report, or other document, copies of all
   documents incorporated therein by reference and not already maintained
   in the public inspection file, and all correspondence between the FCC
   and the applicant pertaining to the application, report, or other
   document, which according to the provisions of § § 0.451 through 0.461 of
   this chapter are open for public inspection at the offices of the FCC.

   [ 63 FR 49497 , Sept. 16, 1998, as amended at  63 FR 70049 , Dec. 18, 1998;
    64 FR 35947 , July 2, 1999;  64 FR 50645 , Sept. 17, 1999;  65 FR 7457 ,
   Feb. 15, 2000;  65 FR 30006 , May 10, 2000;  65 FR 53614 , Sept. 5, 2000;
    65 FR 67288 , Nov. 9, 2000;  70 FR 38 , Jan. 3, 2005;  73 FR 15450 , Mar.
   24, 2008;  73 FR 36283 , June 26, 2008;  76 FR 71269 , Nov. 17, 2011;  77 FR 27655 , May 11, 2012;  81 FR 10123 , Feb. 29, 2016;  81 FR 76262 , Nov. 1,
   2016;  82 FR 11412 , Feb. 23, 2017;  82 FR 57882 , Dec. 8, 2017;  82 FR 59987 , Dec. 18, 2017;  83 FR 5544 , Feb. 8, 2018;  83 FR 65557 , Dec 21,
   2018;  84 FR 41935 , Aug. 16, 2019;  84 FR 45668 , Aug. 30, 2019;  85 FR 21078 , Apr. 16, 2020]